The world is focused on recycling. One of the best places to start may be with your office laser printers and multifunction systems.

Here are three simple steps to cutting waste and saving money: continue reading...

• Recycle Paper Put recycling bins next to your printers and copiers. Most municipalities have recycling services. You can also use recycled paper in your printers and copiers. Make sure to select a good quality of recycled paper that is rated for laser printers and copiers.
• Duplex Printing A great way to immediately cut paper usage is to set your printers and multifunction systems to default to duplex (two-sided) printing. This is especially helpful for long print jobs because duplex printing literally cuts your paper usage in half.

An office printer is one of the most expensive pieces of office equipment to buy. Given the size of the office, it is important to be careful that you are getting the most for your money.

It is unwise to buy the cheapest model of printers available, because to buy a replacement and with maintenance costs, it may ultimately cost you more in the long run. One of the first decisions to make when purchasing a printer is whether you need one that is just for black and white documents or for color documents. This decision can ultimately affect the price. Color printers are typically higher in cost, but definitely worth it if you will be printing images. If the majority of printing in your office comes in the form of text documents and memos, a monochrome printer may be your best choice. continue reading...

Printers and scanners are an absolute necessity in every organization, business, office, educational institution, and more. The numerous brands and features of printers and scanners can vary anywhere from the numerous accessories, to the simplicity of black and white, color or both depending on the intended job.

Printers are available for specific purposes such as printers for mobile receipts, mobile thermal labels, network thermal labels and more. While some scanners can also be used for specific scanning purposes of photos, business cards, documents, and checks. Although some machines can accomplish both jobs of the printer and scanner.

Printers

The print preview option works out to be a great advantage as it helps a person to see how everything would look like in final, hard copy. Another advantage of printers is allowing storage of all the information in files for future reference with an ease and peace of mind that nothing important will be lost.

Laser printers, print quickly while, inkjet printers are cheaper they are slower. Yet, both printers use ink cartridges and will need to be changed. A good sensible solution to dealing with constantly changing cartridges is to use reusable cartridges.

Scanners

Scanners are machines you can scan just about anything and view it in soft copy on your laptop or computer. Meaning important documents like proof of purchase receipts, photos, contracts, and articles from newspapers or magazines, can be scanned and shared over email with friends or colleagues. continue reading...

If you’re in the market for a color laser printer for the first time, you are in for some surprises and a few shocks. Color laser printers have come a long way in function and reliability and are now offered by a large number of companies. Laser printers can be all-in-one machines and be as industrial-strong as any company would need them to be. They can also be more moderately priced for the smaller companies and even less expensive for home, business, or personal use.

When comparing color laser printers you need to consider many aspects in order to ensure the best purchase for your needs. Excellent refurbished printers are available at remarkable savings and many will include a warranty that will give peace of mind concerning the cost. Any color laser printer comparison needs to consider those as well. Some laser printers are capable of label making, shredding, gluing pages, collating, stapling and will easily serve the printing needs of one computer or an entire department. A color laser printer comparison needs to consider the ink the printer will use, because toner and cartridges can get very expensive. continue reading...

The most expensive liquid in the world may be the ink located in the cartridges used for ink jet printers.  Did you realize that it costs around $2,800.00 a gallon for this ink?  With expenses like this, it’s not surprising that many new computers now include a color ink jet printer for free—the computer company will probably make more of a profit on replacement cartridges than they did on the original computer.

So how does this affect you?

Ink jet printers may make sense for casual use at home but they can be a huge burden to office budgets. More and more businesses are realizing that a color multifunction system is a smart part of a cost reduction strategy.  continue reading...

My last couple blogs have been about the unseen costs of printing and the benefits of color. So how can you responsibly incorporate color printing into your business plan without running up costs?

1. Reduce Use of Ink Jet Printers

Inexpensive to purchase, inkjet printers are actually the most expensive color output devices to operate. This goes hand-in-hand with office supply stores advertisements focusing on their high profit ink jet cartridges. While convenient for small home office print jobs, ink jet printers become inefficient, slow and costly when running lengthy full color documents.

2. Cut back on Unnecessary Background Color

Documents with solid color backgrounds use significantly more toner and increase the cost of printing. Instead, use bright colors on a white background. Your handouts will be easier to read and look more professional. continue reading...